Congress Organisation

Our proven experience in congress management ensures a smooth organisation of all the activities related to all kinds of events: we take care of all the stages of the project with utmost attention to detail, from strategic planning to coordination, operations, on site management, evaluation and follow up services.

• Strategic guidance and feasibility plans
• Complete project management (including financial and legal aspects)
• Sponsorship management
• Marketing & communication, social media management
• Exhibition and registration management
• Entertainment and social events
• Final reports and statistics

Event Management

We offer complete service and advice for any kind of corporate event, be it a small meeting, a large conference, an exclusive customer incentive, a team-building activity, an award or opening ceremony, a product launch or any combination of these.

Planning-Communication-Reporting

• Logistical Proposal
• Budget editing and management
• Production of communication material
• Web Facilities
• Ongoing reporting
• Complete Financial Reports

• Hotel accommodation
• Event venue rooms
• Catering Services
• Social Programme
• Local transfers
• Technical infrastructures & equipment
• Sign-posting
• Staffing (Hostesses and Stewards)
• Interpretation & Translation Services

• Database of participants
• Correspondence with invitees
• Registration process
• Travel Arrangements
• Visa Procedures
• Customer Satisfaction Surveys

Meeting Management

Since our very beginning, we have been working closely in different areas; and as such, we have cultivated a thorough knowledge of its special needs, guidelines and specific constraints. When organising any type of events, we take into consideration all the details of regulations - from the global needs to the local guidelines, the home countries of participants, as well as the internal regulations in Azerbaijan. We keep ourselves constantly up-to-date through our close cooperation with related agencies and associations, in order to be a reliable, flexible and dedicated partner.

• Event conception, planning and communication consultancy
• Budgeting / financial management
• Research and cost comparison for destinations, locations and suppliers
• Event management and logistics (including booking and management of all services required: hotels, flights, transport, catering, entertainment, registration...)
• Webpage creation and maintenance
• Planning and project management
• Supplier management
• Venue selection
• Coordination of Design
• Marketing & Promotion
• On-site event coordination
• Exhibition and Sponsorship Management
• Abstract Handling and Programme Management
• On-site Registrations

Destination Management

Our professional destination management services are based on a deep and updated knowledge of local offer of expertise and resources, and include the design and implementation of events, activities, tours, and logistics.

We take care of site selection, hotel accommodation, convention registration, ground transportation, sight-seeing, convention temporary staff, dining, entertainment, speakers, floral arrangements, photographers , gifts, and the list continues.

The finest venues, restaurants, caterers, decor, transportation and other event services, in any destination, for all kinds of events: be it the exclusive board-meeting with a restricted group or the convention with thousands of delegates, a training seminar or a sales force incentive, or the housing and social programs for congresses, our services are tailored to the specific needs of our clients.

• Program creation for incentive trips, conventions and themed events
• Selection and contracting of venues/hotels and coordination of local suppliers
• Catering and restaurants selection and menu choice
• Transport logistics
• Entertainment concepts and logistics
• Translation services
• Layout and printing of event-related items (eg. programs, menus, cards, catalogues...)
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